Scheduling the Clubhouse

Clubhouse availability for reservations is dependent upon community activities and scheduled events. In order to reserve the clubhouse you must be a homeowner of The Lakes at Cedar Grove or The Villages at The Lakes of Cedar Grove and in good standing with the Association.

Clubhouse reservations are handled by the Clubhouse Reservations Committee. The Committee and/or the Board of Directors reserve the right to decline the use of the clubhouse at their discretion. Reservations are made in the order in which they are received and should be made no less than 2 weeks in advance.
There are three (3) ways in which you may request a reservation:
• Website at: www.thelakesatcedargrove.info†
• Email at: clubhouse@ thelakesatcedargrove.info
• Telephone at: 770-892-4337

At the time of reservation, a Reservation Form should be completed by the reserving party or the Clubhouse Committee along with the submission of the Reservation Fees. (For copies of these forms, access The Lakes at Cedar Grove’s website, www.thelakesatcedargrove.info or contact the Clubhouse Committee).
Reservation Form – Some of the information required on this form includes:
1. Homeowners first and last name, address, contact number(s)
2. Desired date(s) start and ending time, number of guests expected and nature of the event such as; bridal shower, birthday party, family reunion.
Two (2) personal checks shall be submitted with the Reservation Form; one for the Reservation and Cleaning Fees in the amount of $250.00 and one for the Damage Deposit in the amount of $200.00‡
• Reservation and Cleaning Fees – These fees are refundable ONLY if the reservation is cancelled in writing at least two weeks prior to the scheduled event. If the event is during one of the following peak demand times, cancellation in writing must be received at least 30 days prior to scheduled event. . The Reservation Form shall be completed in its entirety including signature. No cash will be accepted. Checks must be in the name of the renter and should be made payable to: The Lakes at Cedar Grove Neighborhood Association. The Lakes at Cedar Grove Neighborhood Association will assume no liability for any payments that do not conform to this payment procedure.

Peak Demand Times:

• New Year’s Day
• Month of June, July, August, and December
• NFL Superbowl Weekend

• Damage Deposit – The clubhouse will be inspected after the reservation. Upon inspection, if the clubhouse is found in the same condition in which it was presented, the deposit will be returned. However, if it is not, damages will be deducted from the deposit. Damages in excess of the deposit will be assessed to the reserving party. Damages include but or not necessarily limited to any violation of The Lakes at Cedar Grove’s Clubhouse Reservation Checklist. A few examples of damages may be, but are not limited to: damaged or missing furniture, furniture out of place, tape on walls or ceilings, damaged electronics (TV, stereo, DVD/CD player, and satellite terminal), trash not removed, security alarm not set, any charges for false alarms received from the alarm company, keys not returned in total at the agreed upon time.

Reserving parties must provide one (1) chaperon for each ten (10) attendees less than 21 years of age. If 50% or more of the attendees are under the age of 21, a uniform police officer or uniform post certified officer must be in attendance for the duration of the event.
The Clubhouse must be completely vacated and locked per guidelines set forth in the Reservation Agreement by 12:00 a.m. (midnight) the day of the rental. Reservations for overnight hours are not accepted.
There shall be no more than 82 people within the clubhouse at any one period of time.
Renter is not allowed to rent the clubhouse more than (6) times per calendar year without special approval.


* THESE ARE GUIDELINES TO ASSIST IN THE RESERVATION OF THE CLUBHOUSE. IT DOES NOT REPRESENT THE ENTIRE RESERVATION AGREEMENT
† Website registration is required to utilize this option.
‡ The amount and nature of the fees and required deposit are subject to change without notice.